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Tuesday 19 January

Petersfield Town Partnership

Minutes – Management Committee 12 September 2011



Bob Ayer (chair), Hilary Ayer, Graham Steaggles, Vincent Edberg, Peter Marshall, Amanda Greenlee (minutes)


Gary Butler, Tracy Chandler, Lucy Soal

Minutes of previous meeting

The minutes of the meeting held on 27 June were approved.

Treasurer’s report

The Treasurer’s Report was tabled. The opening bank balance stood at £4.084.30. Tracy Chandler had bought a net for catching beetles costing £46.84.
The Annual Premises Licence cost £70.
A plaque commemorating the founding of the South Downs National Park had been purchased at £351.42.
The Closing bank balance was £3,616.04.

Transport, Movement and Public Realm

The group met Mary Ann Troop, Team Leader of HCC Transport Planning and her team on 28 July to progress the Town Access Statement or the District Access Statement. Mary said that they were working on the DAS and there would be specific detail for Petersfield. The TraMPr group explained their expertise and how they could help in implementing the plan. They stressed that one size fits all would be inappropriate and there was still enough time to engage the public. It was agreed that a lot of best practice and new ideas could be incorporated into the DAS. It was agreed that the TraMPr could assist the DAS team on gathering background information or identifying issues for the Petersfield area of the DAS.
The likely ways in which the Community Infrastructure Levy might be used was mentioned.
Sustainable transport targets were discussed and it was agreed more should be done to improve the cycle routes through Petersfield.
The meeting concluded with a walk through the centre of Petersfield looking at evidence for improvement.
The group also met Alan Todd, the HCC Divisional Surveyor Maintenance to cover pressing matters such as crossing points and signage.

Community Orchard

Amanda had met David Petche, the Treasurer of the Tilmore and Sheet Allotments Society to discuss the plan to have a private allotment site set up in Sheet. There is the opportunity to have a Community Garden and also an Orchard as this is a new site. It was intended that fees for the plots would be the same as for the town run sites. Amanda reminded people that Greening Petersfield had been working towards this outcome for at least two years and thanked Hilary for putting her in touch with David.

Biodiversity Action Plan

Tracy had submitted her report before the meeting. There had been several walkabouts and more are planned. She is keen to set up a planned approach to dealing with the problem of Himalayan Balsam. She has been using the beetle net.

Hidden Britain

A Project Monitoring Report has been submitted to EHDC and copied to PTC for the Launch of the South Downs National Park event on 1st April. The actual cost of the event was £8,243. The largest item was the map of the park at £4,200. Navigate costs £3421.83. EHDC trailer cost £51. Plaque cost £351.42 and fitting it outside the library estimate £50.
Grants for the event were received from EHDC £500, the Town Council £500 and HCC £700. The Chamber of Commerce contributed £3,000. Collabor8 funded the large map. P2M costs were for public Liability Insurance cover. There is a surplus of £209.40 provided the P2M costs are accepted.

Whilst 7 of the 8 projects of Hidden Britain had been realised it was felt that the Hidden Britain Project Group should continue.

The Petersfield Plan

Bob, Hilary, Vincent and Graham attended the second workshop dealing with the Petersfield Plan. Bob and Tony Struthers were on the Steering Committee of the Petersfield Plan. Tony is also on the Project Group.

Town Square Events

The August Festivities were discussed. It was felt that we should renew our License to make it more general. It would not be suitable to cover the Olympic Celebrations. It is proposed to hold a three week event and our license is for three days. As our mandate is to act as a catalyst for events in the Square we would support the proposals to hold a locally focused first week leading up to the Olympics.

Lavant Street

SEEDA funding. They have a fund of £100,000 to be spent by 31 March 2012. We have submitted a proposal for improving Lavant Street that would ask for £15,000 and get match funding for the same amount. Some of the grant would be spent on training for individual retailers. P2M is the applicant for this money and is the only body in the town that could apply for this. The Town Council will be the Accountable Body.

Annual General Meeting

Hilary suggested that the AGM to be held on 10 October in the Rose Room be a regular AGM. In March a public meeting should be held to highlight what has been achieved.

Next meetings

Wednesday 16 November at 6.30; Wednesday 11 January at 6.30

The meeting closed at 8.20.