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Tuesday 19 January

Minutes of the Management Committee

Wednesday 11th June 2008

Present: Bob Ayer Chairman
Paul Molloy Treasurer
Linda Boatswain Secretary
Nick Keith Public Relations Officer
Vincent Edberg
Tony Shaw
Tony Struthers

Apologies: Hilary Ayer, Gareth Gammon, Chris Paterson, Graham Smith, Liza Smith.

1. Chairman’s Comments

Hidden Britain

An email had been received from Debbie Vodden and Liza Smith about a new, charity-run initiative, Hidden Britain, which aimed to support rural tourism in market towns and villages. It was believed that Petersfield would make a strong case. Hidden Britain’s South East officer was James Turner, who would be coming to discuss Petersfield’s case.

Town Design Statement

The flyer to local business intended by EHDC to inform and encourage interest in the TDS was at least delayed.

Local Foods

Bob and Hilary Ayer had met with Terena Plowright and Liza Smith. Terena was looking at various ways of promoting local foods.
Community Forum.

A presentation on Petersfield Tomorrow and the Town Design Statement was scheduled for the 2nd September 2008.


The date was changed to the 27th October 2008. The TDS draft would be ready by then.

2. Minutes of previous meeting and matters arising

Future Management of the Town Square: EHDC were producing proposals and would invite Petersfield Tomorrow (Gareth Gammon) and Petersfield Town Council to listen to the proposals.

End of year accounts: Paul Molloy said he would present the accounts at the next meeting in August, prior to the AGM.

The minutes were approved and signed by the Chairman.

3. Group Updates

Town Character Group

Recent work had focused on the Core Strategy; little progress had been made on the TDS draft.
The stand at the Food Festival had been successful.
The recent meeting of the group on the 7th had discussed how to continue to draft the Design Statement. A preliminary, skeleton draft was on the wiki. Lots of sections needed attention.
It was intended that the preliminary draft would be finalised for the Bank Holiday Event. Once this draft was completed, the length, content and quality of the final document could be assessed and a financial update produced.
A workshop would be held at Penns Place on 30th June on “Housing, Economy and Community”. A short presentation from Petersfield Tomorrow was expected.
One of the outcomes of the TDS would be the identification of opportunities for the Town Square. The next meeting would discuss these.
It was intended that the TDS would be adopted as a Supplementary Planning Document not just a guide.
The TDS minutes were on the website.

Retail and Business

It was hoped that EHDC would invite Gareth Gammon, on behalf of Petersfield Tomorrow, to discuss the future use of the Town Square.

Employment and Training for Young People

The group was now dormant.

The Festival for Young People was moving forward. An agreement had been reached with HCC on the use of the former railway embankment at the bottom of Rams Hill for a Youth Centre. A 99 year lease at a peppercorn rent had been agreed.


Tony Shaw had circulated an update report.
Section 1.3: Tony Shaw, Hilary Ayer and Bob Ayer had attended a local Rail Users meeting and South West Trains had agreed to improve the station forecourt lighting.
Section 1.2: Tony was still photographing the bus stops. The results of this survey would hopefully provide the necessary information to update the bus stops.
Section 3.7: The pavement walk with Alan Todd had found 20 potentially dangerous places. This demonstrated the need for local authority officers to get out and look at their areas of responsibility.
EHDC was drawing up a policy for the placing of tables and chairs on the pavements.
Alan Todd agreed that the courtesy crossing were almost invisible.
Councillors were considering the decriminalisation of parking.

Natural Environment and Local Products

Various projects were underway around the town independent of Petersfield Tomorrow. It was hoped that Terena Plowright would undertake a project in conjunction with Petersfield Tomorrow. A local produce shop in the town was worth looking into.

4. Treasurer’s Report

There had been no movement on the account balance which stood at £ 4580.49.

5. Petersfield – towards a sustainable future

Tony Shaw said this topic had not been covered in depth in the questionnaire.
Petersfield Tomorrow should be taking the lead in this field.
There were projects under discussion in the area, for example Terena Plowright was investigating Community Farms.
Tony Struthers had received information on the European Network of Sustainable Towns. There was a need to identify local projects and a champion to push things forward.
Nick Keith would contact “Permaculture” an association dedicated to creating ecological design systems.
It was agreed that Petersfield Tomorrow should support Tony Shaw in the advancement of a sustainable future for the town and Tony Struthers would look again at the information he had on Sustainable Towns.
A meeting should be set up with Bedales where a number of projects were underway.

6. AOB.

Bob and Hilary Ayer would review the “Community” worksheets later in the year when they had more time.

Group update reports were very welcome for the website but should not be personalised.

Date of next meeting – 6.15 pm, Wednesday 13th August 2008